Free Weekly Timesheet Template — Excel (.xlsx) + Google Sheets

You're tracking time in a spreadsheet. It works — kind of. Until it doesn't.

The formulas break. Someone overwrites last week's data. Three people submit hours in different formats. And every Friday, you spend more time managing the spreadsheet than reading the data.

We've been there. That's why we built a free timesheet template that actually works — available as both an Excel (.xlsx) file and a Google Sheets template you can open directly in your Drive.

Get the Free Template (Two Formats)

Our free weekly timesheet template is designed for teams of 1-10 who want clean, organized time tracking without paying for software yet.

Choose your format:

• Excel (.xlsx) — Downloads to your computer with full formatting, formulas, and dropdown validation. Works in Microsoft Excel, LibreOffice, Apple Numbers, or any app that opens .xlsx files.
• Google Sheets — Click once and get your own copy saved directly to your Google Drive. Share with your team instantly, collaborate in real time, access from any device.

Both versions are identical in structure and formulas. Pick whichever fits your workflow.

What's Inside

This isn't a blank grid with "enter hours here" — it's a properly engineered template:

• Weekly layout with 15 project rows — enough for complex multi-project work with clear project/task columns
• Auto-calculated totals — daily sums, weekly sums, and row totals all update as you type. Zero maintenance.
• Billable vs non-billable tracking — dropdown selector for each row. Your billable ratio is calculated automatically — critical for agencies and consultants who bill by the hour.
• Overtime flagging — automatically highlights hours over 40/week. Configurable threshold if your team standard differs.
• Manager approval rows — employee + manager signature lines built in. Print the sheet and get sign-off.
• Weekly summary tab — track your totals across 12 weeks to spot trends (overtime creep, declining billable ratio, workload imbalance).
• Instructions tab — step-by-step guide so your team can start immediately without training or explanation.

Get the template now →

Who This Template Is For

This template works best if:

• You're a small team (under 10 people) tracking time for billing or project management
• You don't want to commit to paid software yet but need something better than a blank spreadsheet
• You're a freelancer tracking hours across 2-5 clients and need billable vs non-billable separation
• You're an agency that needs to show clients how hours are allocated
• You need a print-ready timesheet with approval rows for compliance

It's genuinely free — no credit card, no 7-day trial, no feature gate. Enter your email and pick your format.

Excel vs Google Sheets: Which Should You Choose?

Choose Excel (.xlsx) if:

• You work offline or have unreliable internet
• Your organization standardizes on Microsoft Office
• You want to keep files locally (no cloud dependency)
• You share timesheets as email attachments

Choose Google Sheets if:

• Your team already uses Google Workspace
• You want real-time collaboration (multiple people editing)
• You need access from phone, tablet, and computer
• You want to share a single link instead of emailing files

Either way, you get the same formulas, the same structure, and the same auto-calculated totals.

When You'll Outgrow It

Be honest with yourself — spreadsheet timesheets work until they don't. Here are the signs you've hit the ceiling:

You're chasing people every week. If collecting timesheets takes longer than reading them, the system is broken. A spreadsheet can't send reminders, nudge people, or show you who hasn't submitted.

You don't trust the data. When people fill out timesheets from memory on Friday afternoon, accuracy drops to about 60%. You need live entry or at least daily prompts.

Reporting takes hours. If generating a monthly client report means consolidating multiple spreadsheets, renaming columns, and fixing broken formulas — you're doing work a tool should handle in seconds.

No one fills it out on time. The #1 reason teams don't fill out timesheets? Friction. If opening the spreadsheet, finding the right tab, and entering data takes more than 30 seconds, people avoid it.

You're managing 5+ people. Consolidating individual spreadsheets into a team view is where spreadsheets collapse. No real-time visibility, no approval workflows, no budget tracking.

What Comes Next

If any of those sound familiar, A Human Time picks up where the spreadsheet leaves off:

• Same simplicity — one-click timers, copy last week, bulk edit. 10-second time entry.
• Real superpowers — approval workflows, auto-generated reports, budget tracking, team dashboards.
• 98% team adoption — because it's genuinely easy to use, not because we nag harder.
• Free for up to 3 users — no credit card, no catch. Just better time tracking.

But start with the template. It's a great first step, and you'll know when you need more.

Download the free template →