Time Tracking for Agencies | A Human Time
Billable hour tracking that your whole team will actually use. See per-client profitability, generate client-ready reports, and stop the Friday timesheet scramble.
Billable hours tracked, without the Friday scramble
Your team does brilliant work for clients all week — then spends Friday afternoon reconstructing where the time went. A Human Time captures billable hours as work happens, so timesheets are done before the weekend starts.
Trusted by 500+ agencies worldwide · No credit card required · Set up in under 5 minutes
Why billable accuracy is the whole game for agencies
An agency sells one thing: its people's time. Every hour your team spends is either billed to a client, invested in your own growth, or quietly lost. The problem is that the lost hours rarely announce themselves. A designer switches from one client's landing page to another's social assets and back again a dozen times a day. A strategist answers three "quick" Slack questions between meetings. None of it feels worth logging in the moment — and by Friday, none of it can be reconstructed accurately.
That gap between hours worked and hours billed is where agency margin disappears. A Human Time closes it by making capture happen while the work is fresh: one-click timers, retroactive entry for the hours you forgot, and gentle reminders that nudge without nagging. When entries land the same day instead of a week later, your billable numbers stop being a guess. If you want to see how healthy your ratio actually is, our guide on what a healthy utilization rate looks like walks through the benchmarks agencies use.
Everything an agency needs, nothing it doesn't
Built around the way agencies actually work — multiple clients, shifting priorities, and teams that hate timesheets.
Per-client profitability
See exactly which clients and projects are profitable and which are quietly eating your margins. No spreadsheet gymnastics required.
Client-ready reports
Generate polished time reports in PDF or Excel that you'd be proud to attach to an invoice. Branded, detailed, and accurate.
Multi-level approvals
Account managers review team hours before they reach finance. Catch misallocations early, not at month-end reconciliation.
Gentle smart reminders
Nudges that feel like a helpful colleague, not a surveillance system. Your team fills in time because it's easy, not because they're being watched.
Connects to your stack
Integrates with the project management and invoicing tools you already use — Asana, Monday, Xero, QuickBooks, and more.
Track from anywhere
Desktop, mobile, browser extension — your team logs time wherever they work. Even offline. It syncs when they're back.
From tracked time to a clean client invoice
Getting paid should be the easy part. In A Human Time, approved billable hours flow into the tools you already invoice from — push to QuickBooks or Xero, or export a branded PDF or Excel breakdown a client can read without a follow-up call. Because entries are tagged to the right client, project, and task from the start, there is no month-end sorting exercise and no "what was this 6 hours for?" email thread.
The reports are built to build trust rather than start arguments. A client who can see how time mapped to deliverables disputes fewer invoices and approves them faster. If your reporting today tends to trigger back-and-forth, our breakdown of client time reports that build trust shows the structure and cadence that eliminates most billing surprises.
Protecting utilization and margin
Utilization — the share of your team's paid hours that are actually billable — is the number that quietly decides whether a busy quarter is also a profitable one. A team can be fully booked and still lose money if too much of that time goes to unbilled revisions, internal churn, or accounts that have slowly slipped from fixed-fee into open-ended.
A Human Time gives you that picture without a spreadsheet ritual. Real-time profitability dashboards show which clients earn their margin and which drain it, and per-project budgets alert you as spend crosses each threshold — early enough to have the scope conversation before the write-off, not after. Many agencies use this data as the foundation for moving off pure hourly billing; if that is on your roadmap, switching from hourly to value-based pricing explains how to use your own cost data as the floor that makes the move survivable. You can also see how a real agency turned this visibility into recovered margin in our creative agency case study, and compare A Human Time to the tools you may already be evaluating on our comparisons page.
How agencies use A Human Time
From setup to your first accurate invoice in under a week — here's what changes.
- Set up clients and projects in minutes — import from your PM tool or start fresh
- Team members track time with one click, a timer, or a quick end-of-day entry
- Managers review and approve hours with a single weekly workflow
- Generate client-ready reports grouped by project, task, or team member
- See real-time profitability dashboards that show which work is paying off
- Invoice faster with accurate, pre-approved hours — no more back-and-forth
Agencies that stopped dreading timesheets
"We went from 60% timesheet compliance to 98% in two weeks. The difference? People actually like using it."
— Sarah Chen, Operations Director, Catalyst Creative
"We discovered two clients were costing us money. We restructured those contracts and added $180K in annual margin without winning a single new client."
— Marcus Webb, Managing Partner, Webb & Partners Consulting
"Our old tool felt like surveillance. A Human Time feels like a notebook. My team tracks time because it's genuinely easy, and I get the reports I need for billing."
— Priya Kapoor, Founder & Creative Director, Sonder Studio
Your team's time is too valuable to reconstruct from memory
Join 500+ agencies that track billable hours accurately, invoice faster, and finally know which clients are worth the work.